Constitution

RULES AND CONSTITUTION
1. TITLE
The Association shall be called the Somerset Short Mat Bowling Association
2. OBJECT
a) To promote, foster and regulate the Short Mat Game in Somerset.

b) To arrange County Competitions

c) To endeavour to collate and bring to the attention of its members  Open Competitions, which are taking, place within the County of Somerset and the South West Region.

d) To act at all times in the best interests of its members and resolve, where necessary, any disputes arising therein.
3. MEMBERSHIP
 Membership shall be open to all clubs operating in the county of Somerset and others in the neighbouring counties, on the agreement of their geographical county association.
Membership shall not be refused on the grounds of age, sex, race or disability.
All clubs in membership of the association must confirm in writing or by submission of their constitution that they do not refuse membership of their club on the grounds of age, sex, race or disability. They will continue to operate such a policy throughout their membership of the association.

4. FEES AND SUBSCRIPTIONS

a) Each club shall pay a yearly subscription (which includes E.S.M.B.A. registration) which shall be determined at an Annual General Meeting.
This subscription shall be payable to the Association on or before the 30th June in each year
b) Individual members of clubs shall pay an annual Membership Fee, which includes E.S.M.B.A. registration.  Any increase made by E.S.M.B.A in the individual registration fee will automatically be made to meet the date the E.S.M.B.A. increase becomes operative. The individual membership registration fee due to S.S.M.B.A. will be determined at the Annual General Meeting of the Association

c) Any CLUB or MEMBER failing to pay subscriptions or fees due shall forfeit all rights and privileges of membership until the whole of the arrears have been paid.
d) The Association shall pay all the Affiliation and Membership Fees due to E.S.M.B.A. for the Club and Players.
5. REGISTRATION OF PLAYERS.
A full list of registered Players shall be forwarded to the Somerset Short Mat Bowling Association on or before 30th June of each year, with a supplementary list to reach the Membership secretary four weeks before the start date of the County Competitions.  Only registered players shall be eligible to enter County Competitions.
     The registration year to start from the 1st September of each year.
6. FINANCIAL YEAR
That the Association financial year to be the end of April
7. ADMINISTRATION
          The affairs of the Association shall be conducted by a management Committee that will consist of:   CHAIRMAN
VICE CHAIRMAN
SECRETARY
TREASURER
COMPETITION SECRETARY
ONE MEMBER FROM EACH OF THE DISTRICT COUNCIL AREAS: Sedgemoor, Mendip, South Somerset, Taunton Deane and West Somerset.
a) A Quorum shall consist of six members, two of which must be officers attending a meeting and eligible to vote.
b) The Management Committee shall have the power to set up Special Committees at any time to deal with specific matters.
c) Each member of the Management Committee shall have one vote, except the Chairman who shall have a casting vote if necessary at all meetings.
d)  The officers of the Association shall act as an emergency committee when necessary.  All decisions made shall be reported to the next Management Committee meeting for approval and ratification.
e) The management committee shall have the power to submit notices of motions and make recommendations to the Annual General Meeting.
f) The management Committee shall have the power to fill any vacancy arising among its Officers during the year.
g) The Management Committee and any Sub-Committee shall meet as often as the business of the Association requires. The Secretary, after consultation with the Chairman, may call a management Committee meeting whenever circumstances warrant it.  Fourteen days notice of any meeting shall be given by the Secretary to all those entitled to attend.
h) All Offices and Members of the Management Committee shall resign at the AGM but are all eligible for re-election.
i) The committee may co-opt up to two persons on to the committee as when required in order to carry out a particular task or role.
j) That the committee shall appoint an Independent Examiner of the accounts.
8. ANNUAL GENRAL MEETING AND OTHER GENERAL MEETINGS
a) The Annual General Meeting at which the Officers and Members of the Management     Committee are elected shall be held no later than 31st August each year for the following purposes:
 To receive the Chairman’s report.
 To receive the Secretary’s report.
 To receive the Treasures report
 To elect the Officers and Members of the Management Committee for the      next year.
 To determine the membership fees of the Association
 To receive, discuss and vote on any notice of motion, rule change or amendment of the Constitution.
b) Fourteen days written notice shall be given to each club in membership of the Association when the AGM or Special General Meeting is required.
(Notification of the AGM shall be accompanied by an Agenda, copy of the Accounts, plus any notices of motions or proposals, Rule/ Constitutional changes).
c) The Treasurer shall supply the Secretary with Independently Examined Accounts six weeks before the AGM.
d) That all proposals, motions or constitutional changes to the AGM should be sent in writing to the secretary by 31st May and have both a proposer and seconder who must be registered members of SSMBA.
e) At the AGM each member club shall be entitled to one vote and the majority vote of the meeting shall carry.  The Chairman shall have the casting vote if necessary.
f) Special General Meetings may be called by the Management Committee or on the request a minimum of 25% of the number of clubs in registration for that year.
g) The notices calling for such a meeting shall specify the purpose for which it is called and no other business shall be transacted at the meeting.
h) That all persons who attend the SSMBA Annual General Meeting or an extra ordinary meeting must be registered with SSMBA and ESMBA. Persons not registered may in certain circumstances be invited to attend the AGM or SGM if specifically invited to do so by the SSMBA committee.
9. POWERS OF THE MANAGEMENT COMMITTEE
a) The Management Committee shall have the power to suspend any club or member in breach of these rules or if in the opinion of the committee they have brought the game of Short Mat Bowls into disrepute.
b) The Management Committee shall be the sole Interpreters of these rules and their decision shall be final and binding.
10. RULES FOR THE OPERATION OF THE COUNTY SQUAD.
a) The County Captain shall have automatic right to be on the Association committee and have full voting rights.
b) Members of the current squad to nominate others or themselves for the post of County Captain which must be seconded by one other registered person. All nominations to be passed to the County Committee. The County Committee or their appointed subcommittee which must have county players in its number, will interview candidates. The County Committee will appoint the County Captain.
c) The term of office for a County Captain shall be 3 years from the date of appointment. The incumbent County Captain may stand for re-appointment.
d) The County Captain will appoint a Vice Captain prior to the start of the playing season and any other persons as he/she feels is required to assist in the running of the squad.
e) The selection of the County Squad shall be decided by a committee made up of the County Captain, Vice Captain, and two other members selected by the County Captain.
f) All clubs in membership should be given the opportunity to nominate a person for County Captain or for a member their club to nominate themselves seconded by one other registered person.
11. DISCIPLINARY
ESMBA disciplinary procedure, in operation at the time, will be followed in the event that such action is required.
12. ELIGIBILITY
No person with any commercial interest in Short Mat Bowls shall be eligible to serve on any committee of the Association.
Revised August 2012.